Player Availability

The Player Availability feature allows you to track player intent before the official check-in window opens.

Overview

This feature enables:

• Players to indicate whether they’re available or unavailable for a tournament
• Organizers to set availability on behalf of players
• Admins to view availability status summaries and history

Enabling the Feature

Player Availability is enabled at the organization level. To enable it:

1. Navigate to your club’s settings page (Club → select your club)
2. Find the Configuration section
3. Toggle “Player availability tracking” to ON
4. Click Save

Once enabled, availability tracking becomes available for all tournaments in that organization.

For Organizers/Admins

Viewing Player Availability

1. Navigate to a tournament’s admin page
2. Click the Availability tab

You’ll see a table showing all players in the tournament with their current availability status:

The interface displays:

• Summary counts at the top showing Available, Unavailable, and No Response totals
• A searchable table of all players with columns for Player, Email, Status, Set By, and History

Setting Availability for Players

1. Find the player in the availability table
2. Click the Status dropdown in their row
3. Select the desired status:
   • Available - Player intends to participate
   • Unavailable - Player cannot participate
   • No Response - Reset to default state

When you change a player’s status:

• The summary counts update immediately
• The “Set By” column shows “Organizer (Your Name)”
• A success toast confirms the change

Viewing Availability History

Every status change is recorded in an audit trail. To view it:

1. Click the View History button in the top-right of the Availability tab
2. A modal appears showing all status changes

The history shows:

• Player name affected
• Previous status before the change
• New status after the change
• Who made the change (player or organizer name)
• Timestamp of when the change occurred

Availability Indicators in Player Table

The Players tab also shows availability indicators next to each player’s name:

Small colored dots appear next to player names:

• Green dot - Available
• Red dot - Unavailable
• Gray dot - No Response

This provides a quick visual overview of availability without leaving the main player list.

For Players

Prerequisites

To set your own availability, you need:

• A user account linked to your player profile
• To be on a team in the tournament

Setting Your Own Availability

Players who are logged in and part of a team in the tournament can set their own availability:

1. Log in to your account
2. Navigate to My Events and select your tournament
3. Click on the bracket you’re participating in
4. Find the “Your Availability” section on the About page
5. Click Available or Unavailable to set your status

The interface shows:

• Your current availability status (highlighted button)
• Who last set your status (if set by an organizer, shows “Set by [Organizer Name]”)

After clicking a button, your status updates immediately:

When you set your own status:

• The “Set by” note disappears (since you set it yourself)
• Organizers see “Set By: Player” in their admin view
• Only you and admins can see your availability indicator in the player table
• Your change is recorded in the audit history

Status Definitions

Status	Meaning	Color
Available	Player intends to participate	Green
Unavailable	Player cannot participate	Red
No Response	Player hasn’t indicated availability	Gray

Privacy & Visibility

• Admins see all players’ availability statuses
• Players only see their own availability indicator (not other players’)
• History is only visible to organization admins